QuickBooks Time Login gives employees, managers, and administrators access to time-tracking features, timesheets, schedules, and other workforce tools. However, before you can sign in and start tracking time, your QuickBooks Time account needs to be properly set up.
QuickBooks Time Login and account setup guide with step-by-step instructions for employees, admins, invitations, password recovery, and time tracking. Call +1-866-513-4656.
QuickBooks Time can be connected with QuickBooks Online and QuickBooks Workforce, allowing time information to flow into payroll, invoicing, and other business processes. Intuit's current setup instructions also allow administrators to configure pay periods, overtime settings, tracking preferences, and team access.
Whether you're setting up QuickBooks Time for the first time or trying to complete a QuickBooks Time Login, this guide explains the process from account creation to employee invitations and troubleshooting.
What Is QuickBooks Time?
QuickBooks Time is a web-based time-tracking solution designed to help businesses record and manage employee working hours.
Depending on the subscription and setup, businesses can use it to:
Track employee hours
Manage timesheets
Create schedules
Track time against customers or jobs
Manage overtime settings
Review employee activity
Approve or edit timesheets
Connect time data with payroll
Track time through the web or mobile app
QuickBooks Time can be used with eligible QuickBooks Online subscriptions and QuickBooks Workforce plans. Intuit states that eligible users can have time information flow into payroll, invoicing, and other business processes.
QuickBooks Time Login: What You Need Before Signing In
Before attempting a QuickBooks Time Login, make sure you have the information required for your account.
You may need:
An Intuit Account
Your email address or user ID
Your password
Access to your registered email address or phone number
A QuickBooks Time invitation if you're an employee
The QuickBooks Workforce app if you're using a mobile device
Employees cannot simply create a QuickBooks Time employee profile independently in every setup. An administrator generally needs to add and invite the team member first. Intuit's current instructions state that a team member must be invited before they can set up and use their QuickBooks Time account.
How to Set Up a QuickBooks Time Account
The setup process can differ depending on whether you're an administrator or an employee.
For businesses using QuickBooks Online, Intuit recommends launching QuickBooks Time from QuickBooks Online so that relevant information can transfer between the products.
Step 1: Open QuickBooks Online
Sign in to your QuickBooks Online account.
From the navigation area, go to:
All apps → Time → Overview
Then select Go to Classic QuickBooks Time when that option is displayed.
Intuit's current setup instructions use this path to launch QuickBooks Time from QuickBooks Online.
Step 2: Choose Your QuickBooks Time Plan
If you haven't already added QuickBooks Time, review the available plans and choose the option appropriate for your business.
Current Intuit instructions reference QuickBooks Time Premium and QuickBooks Time Elite, while eligible QuickBooks Workforce Premium and Elite plans include QuickBooks Time.
Depending on your account, you may be able to add QuickBooks Time to your subscription or start an available trial.
Step 3: Configure Company Settings
Once QuickBooks Time is launched, review your company settings.
The company settings control important time-tracking behavior and defaults. Intuit recommends reviewing these settings during the initial setup process.
Depending on your setup, you may configure:
Company information
Time-tracking preferences
Pay periods
Overtime
Time-off settings
Breaks
Customer and job tracking
Service items
Billable time
Classes
Locations
Team permissions
Setting these preferences before inviting employees can make onboarding easier.
How to Set Up Pay Periods and Overtime
Payroll-related time settings are important because employees need to know when their workweek begins and how overtime should be calculated within your company's configuration.
In QuickBooks Time, go to Company Settings and review the payroll and overtime settings available to your account.
Intuit's current setup instructions include configuring the Week Start and Pay Schedule under payroll and overtime settings when applicable.
Make sure these settings match your company's payroll process before employees begin submitting regular timesheets.
How to Add Employees to QuickBooks Time
Once the company settings are ready, add your employees or contractors.
Add Team Members Directly in QuickBooks Time
Open QuickBooks Time.
Go to My Team.
Select Add team members.
Choose Add manually.
Enter the team member's information.
Select the appropriate role.
Enter an email address or mobile number if you want to send an invitation.
Choose email or text invitation.
Select Add Team Member(s).
Current Intuit instructions list roles such as Administrator, Worker, and Payroll Manager when adding team members manually.
If you're using QuickBooks Online, employees and contractors can also be managed through the appropriate Time team area.
How to Invite Employees to QuickBooks Time
After adding your team members, send them an invitation so they can complete their account setup.
The current process through QuickBooks Online is:
Go to All apps.
Select Time.
Choose Time team.
Select Invite team members.
Select the employees you want to invite.
Choose email or text.
Select Invite (#) Team members.
Employees receive the invitation and can accept it to create a new Intuit Account or use an existing one. They can then access QuickBooks Time through the web or QuickBooks Workforce, depending on the setup.
How Employees Complete QuickBooks Time Account Setup
Employees should wait for the invitation from their employer before attempting to create their QuickBooks Time profile.
After receiving the invitation:
Open the invitation email or text.
Select the provided invitation link.
Accept the invitation.
Create an Intuit Account if you don't already have one.
Sign in with an existing Intuit Account if you already have one.
Complete the account setup.
Download QuickBooks Workforce if you're using a mobile device.
Sign in and begin tracking time.
Intuit states that invited team members can create a new Intuit Account or use an existing account to access QuickBooks Time.
How to Complete QuickBooks Time Login
After your account has been created, completing a QuickBooks Time Login is straightforward.
On a Computer
Open the QuickBooks Time sign-in page.
Enter your email address or user ID.
Select Sign In.
Enter your password.
Complete any requested verification.
Access your QuickBooks Time account.
If you can't remember your password, Intuit provides an option to sign in using a one-time verification code sent to the email address or phone number associated with the account.
QuickBooks Time Login With a One-Time Code
If you don't remember your password, you may not need to reset it immediately.
Intuit's current sign-in process allows you to use a one-time code.
On a Computer
Open the QuickBooks Time sign-in page.
Enter your email or user ID.
Select Sign In.
Select Text a code or Sign in a different way.
Choose email or text verification.
Enter the code you receive.
Continue into your account.
This can be useful when you know your account information but don't remember your current password.
How to Reset Your QuickBooks Time Password
A forgotten password is one of the most common reasons for a failed QuickBooks Time Login page.
If you're already signed in and want to change your password:
Open your profile dropdown.
Select Profile.
Choose Manage User ID / Password.
Select Sign in & security.
Select Password.
Enter your new password.
Save the changes.
You can also manage your user ID, email address, and phone number through the same account-security area.
QuickBooks Time Account Recovery
If you don't remember which email address or user ID is connected to your QuickBooks Time account, you may need to use Intuit's account-recovery process.
Account recovery can help when:
You forgot your user ID.
You don't remember the email associated with the account.
You lost access to your usual sign-in information.
Your password recovery attempt isn't working.
Intuit provides an account-recovery process for users who don't know the information associated with their QuickBooks Time account.
How to Set Up QuickBooks Workforce for Time Tracking
Employees can use QuickBooks Workforce to track time when the employer's QuickBooks Time setup allows it.
After receiving an invitation, the employee can:
Download QuickBooks Workforce.
Open the application.
Select Sign in.
Enter their email or user ID.
Complete the sign-in process.
Begin tracking time.
Intuit's current QuickBooks Time setup instructions state that invited employees can download QuickBooks Workforce and then track time through the app or web.
QuickBooks Time Mobile Account Setup
The mobile experience is particularly useful for employees who work outside the office.
After downloading QuickBooks Workforce:
Open the app.
Select Sign in.
Enter your email or user ID.
Complete verification.
Access your employee account.
Begin tracking your work time.
If you are a new employee and your company uses a QR-code onboarding process, the administrator can generate a company QR code. The employee can then select I'm new here, scan the code, create or use an existing Intuit Account, enter their name, and begin tracking time.
QuickBooks Time Login Problems After Account Setup
Sometimes the account is created successfully but the user still cannot sign in.
Common causes include:
Incorrect email address
Wrong password
Expired verification information
Browser cache or cookies
An outdated mobile application
An incomplete employee invitation
Incorrect account information
Temporary connection problems
If QuickBooks Time Login isn't working, first verify the email address and password. If you don't remember the password, try the one-time-code option. Intuit specifically provides alternative sign-in and account-recovery options for users who can't log in.
Try a Private Browser Window
If the login page repeatedly refreshes or doesn't load correctly, open a private or incognito browser window and try again.
You can also:
Clear browser cache and cookies.
Try another browser.
Restart your browser.
Try another device.
Check your internet connection.
These steps can help determine whether the problem is related to your browser rather than your account.
What If an Employee Never Receives the QuickBooks Time Invitation?
If an employee hasn't received an invitation, first check the email address or mobile number entered in QuickBooks Time.
Administrators can resend an invitation from the team member's profile by going to My Team, selecting the team member, and choosing Send invite or Resend invite.
Employees should also check:
Spam folder
Junk folder
Promotions folder
Text-message inbox
Whether the employer entered the correct email address
Whether an older invitation was used
If necessary, the administrator can send a new invitation.
QuickBooks Time Setup With a QR Code
QuickBooks Time also provides a QR-code method for onboarding new team members.
An administrator can generate the company code by going to:
My Team → Add team members → Share QR code
The QR code and a six-character code can then be provided to new team members. Intuit states that each generated code expires after seven days.
For employees:
Download QuickBooks Time or QuickBooks Workforce as instructed.
Select I'm new here.
Choose Scan QR Code.
Scan the company QR code.
Create or use an existing Intuit Account.
Enter your first and last name.
Complete setup.
Start tracking time.
This can be a convenient alternative to sending individual invitations.
QuickBooks Time Login Checklist
Before contacting anyone about a login problem, check these items:
✔ QuickBooks Time account has been created.
✔ Employer has sent an invitation.
✔ Correct email address is being used.
✔ Intuit Account is active.
✔ Password is correct.
✔ Verification code is current.
✔ Browser cache and cookies have been cleared if necessary.
✔ QuickBooks Workforce is updated on mobile.
✔ Internet connection is stable.
✔ Employee has accepted the invitation.
✔ Correct QuickBooks Time or Workforce application is installed.
If you're still unable to complete your QuickBooks Time Login, call +1-866-513-4656 for additional assistance.
Tips for a Smooth QuickBooks Time Account Setup
Set Up Integration First
If you're using QuickBooks Online or another payroll/accounting system, configure the integration before adding large numbers of team members. Intuit recommends establishing integrations early because they can automatically transfer information or change certain company settings.
Review Company Settings
Before employees start tracking time, review pay periods, overtime, breaks, billable time, customers, service items, classes, and locations as applicable.
Invite Employees After Adding Them
Make sure every employee who needs to track time receives an invitation.
Keep Employee Information Accurate
Use the correct email address or mobile number so employees can receive their invitations and verification codes.
Keep the Mobile App Updated
Employees using Workforce should keep the application current to avoid unnecessary login and compatibility issues.
Conclusion
Setting up QuickBooks Time involves more than simply creating a login. Administrators should configure company settings, pay periods, overtime and time-tracking preferences, add employees, and send invitations before the team begins tracking hours.
For employees, the process is simpler: accept the QuickBooks Time invitation, create or use an existing Intuit Account, complete the QuickBooks Time Login, and use the web or QuickBooks Workforce app to track time.
If you forget your password, Intuit provides one-time-code and account-recovery options.
If you're experiencing a persistent QuickBooks Time Login or account setup problem, call +1-866-513-4656 for additional assistance.
FAQs About QuickBooks Time Login and Account Setup
1. How do I complete QuickBooks Time Login?
To complete a QuickBooks Time Login, open the QuickBooks Time sign-in page, enter your Intuit Account email or user ID and password, and complete any required verification. If you forgot your password, you can use a one-time verification code.
2. How do I set up a QuickBooks Time account?
To set up QuickBooks Time, launch it from QuickBooks Online when applicable, configure your company settings, establish pay-period and overtime preferences, add your team, and invite employees to track time.
3. How does an employee set up a QuickBooks Time account?
An employee generally needs an invitation from the employer. After accepting the invitation, the employee can create a new Intuit Account or use an existing one and then access QuickBooks Time through the web or QuickBooks Workforce.
4. What should I do if QuickBooks Time Login isn't working?
Verify your email address and password first. You can also use a one-time code, clear browser data, try another browser or device, and use Intuit's account-recovery process if you no longer know the account information.
5. Can employees use QuickBooks Workforce for QuickBooks Time?
Yes. Depending on the employer's configuration, employees can use QuickBooks Workforce to track time after accepting their invitation and completing their account setup.
6. Can I invite employees to QuickBooks Time by QR code?
Yes. Administrators can generate a company QR code from My Team → Add team members → Share QR code. Employees can scan the code, create or use an existing Intuit Account, and complete their profile.
7. How can I reset my QuickBooks Time password?
If you're already signed in, go to Profile → Manage User ID / Password → Sign in & security → Password and save your new password. If you're locked out, use the available one-time-code or account-recovery options.
