In this guide, we will learn how to check email address is valid or not by using manual and professional methods. Here, the manual method includes a process of sending a test mail to the user, many more, and the professional method includes an expert-tested email address checker automated solution to check email address is valid or not. Let us start by understanding why to verify email address.
Why Check Email Address is Valid or Not?
Prohibits Email Bounces: Inactive emails result in bounces, affecting sender reputation.
Enhance Inbox Placement: Verified lists help your messages land directly in the inbox, not spam.
Clean Email List: Ensures proper targeting and saves wasted resources.
Save Money: The majority of email marketing tools bill per number of emails, sending the emails to inactive recipients is wasteful.
Prevent Blacklisting: Excessive bounces of emails might result in your domain or IP to get blacklisted.
Manual Methods to Verify Email Address
Method 1: Sending a Test Mail
In this method, the user needs to send a test email and ensure that the email is sent properly or not. Some of the steps below may help you to know how to check email address is valid or not.
Firstly, log in to your email account.
Secondly, compose an email
Then, copy an email address from csv file you want to verify.
After that, send the mail to that email address.
Lastly, verify email address by checking whether the mail was sent successfully or not.
Method 2: Check Mail Basic Format
In this method, the user can check the email address by just manually inspecting the format of the email address. Follow the following steps to easily validate email address.
Firstly, create a CSV file of the email addresses you want to verify.
Secondly, select an email address and paste it into Notepad.
Lastly, check whether the email has an @ symbol, a domain name, and does not contain any special characters.
Limitations of Using the Manual Method
Time-Consuming: It may be a time-consuming task for large data lists.
Human Errors: Using the manual method can be confusing and result in human error by missing issues.
Limited Resources: Offer limited functions to verify mail correctly.
Feedback: There is no real-time feedback in manual methods.
Risk of Blacklisting: Opting manual method can harm sender reputation by testig emails to invalid addresses.
Professional Method to Validate Email Address
SysTools Email Address Checker Tool is an automated solution to check email address is valid or not. This email address checker helps users to easily verify email addresses from various sources without following any manual approaches. This tool unlocks various features and a user-friendly interface that is compatible with both technical and non-technical users. Let us learn how to check email address is valid or not by following some easy steps.
Firstly, run the software on your device.
Secondly, select the created CSV file and tap on the Validate Emails tab.
Lastly, click on the export to CSV to have an appropriate CSV data file.
Advantages of Using the Professional Method
Time-Saving & Fast: Using a professional method can verify email addresses in bulk without any hassle.
High Accuracy: Can detect invalid or inactive email addresses quickly.
File Format: Exports a well-structured CSV file.
Real-Time Verification: This tool instantly detects whether an email address exists or not.
Reputation: Helps to maintain sender reputation by avoiding spam and blacklisting.
Conclusion
From the above content, we got to know how to check email address is valid or not by using manual and professional techniques. While manual methods, such as sending testing emails or checking the format, are cost-free and simple, they come with limitations, like being time-consuming, human error, providing no real-time feedback, etc. On the other hand, opting a professional method helps users to efficiently verify email addresses.
