Introduction: - To efficiently manage massive amounts of communication, moving bulk emails within Outlook might be crucial. Knowing the proper procedures will save you time and guarantee a seamless transition, whether transferring email to a new account, archiving previous messages, or merging multiple accounts. With the help of this tutorial, you can easily move emails in bulk while keeping their structure and content intact.
Why There is a Need to Transfer Bulk Email in Outlook?
Various scenarios require users to transfer their email data in bulk to Outlook. Some of the primary reasons include:
Migration to a New Email Account or Server: - Most often, when users switch email clients or move to a new server. Thus, it helps in ensuring continuity in emails and access to all important communication history.
Archiving & Storage Management: - Transferring bulk emails in Outlook helps in archiving old and previous messages for legal & compliance-related activities.
Backup & Data Recovery: - Moving bulk emails in Outlook helps in safeguarding data against data loss.
Improve Performance & Efficiency: - Organizing and transferring bulk emails helps improve Outlook’s performance by reducing the size of your mailbox. Thus, helps enhance overall accessing and managing emails.
Facilitates Collaboration & Sharing: - Transfer bulk emails allow for easier collaborations & sharing of information within teams or across different platforms. Thus, ensures seamless communication.
Possible Ways to Transfer Bulk Email in Outlook
This blog post explores three manual and one expert-recommended solution for seamlessly importing bulk EML files into Outlook while preserving data integrity.
By using Import/Export Feature in Outlook
Drag & Drop method
Taking help of Outlook Express
Experts verified automated solution
Without any further ado, let’s dive into the blog post by importing bulk EML files to Outlook mentioned below via a step-by-step guide.
Method 1. By using Import/Export Feature in Outlook
Outlook’s import/export capabilities empower users to effortlessly transition email data between different platforms and devices. Follow the below Steps for successful importing of EML files.
Locate EML files on a computer.
After that, open Microsoft Outlook in your system.
Navigate to File Tab in Outlook
Select Open & Export and click Import/Export from drop-down
In the next step, select Import from another program or file, click on “Next”
After that, click on “Outlook data file(.pst)” and click on “Next”
Click on “Browse” button to locate folder that contains all EML files.
In the next step, click on “Next” button.
Click on “Finish” button
Now, Select folder in Outlook where you want to import EML files.
Finally, click on “Finish” to start importing EML files into Outlook.
Limitations of Import/Export Feature in Outlook
Various steps are involved to import EML files into Outlook.
Skipping any single step leads to data loss.
Novice users face issues while importing the files.
Method 2. Drag & Drop Method
Drag and drop in Outlook is a simple way to move or copy emails, tasks, or appointments by holding and sliding them to a new location with your mouse. Follow the simple steps to perform a conversion.
In Outlook, create a new folder, where you want to import EML files.
Secondly, locate all EML files stored in your system.
Drag the selected EML files and drop them into newly created folders.
Limitations of Drag & Drop Method
This method can be time-consuming and tedious for every type of user.
Email formatting and attributes might be lost.
Method 3. Taking Help of Outlook Express
Outlook Express can import individual EML files directly into its message folders by simply dragging and dropping them.
Follow the below-mentioned steps to import EML files into Outlook Express:
Install & Run Outlook Express on your PC.
Navigate to File>>Open & Export>>Import/Export
Now, select from another program or file, choose Outlook Express, and then click on “Next”
Limitations of Outlook Express Method
Outlook Express installation is mandatory to perform the conversion.
This method is not suitable for large volumes of EML files.
Method 4. Experts Verified Solution to Transfer Bulk Emails in Outlook
Manual methods for transferring EML files to Outlook often result in limitations, including bulk transfer difficulties, potential loss of attachments or formatting, and complex procedures that can be daunting for non-technical users. To overcome these challenges, consider using a specialized tool like Corbett EML Converter Tool. This automated solution efficiently transfers large volumes of EML files while preserving email integrity and original formatting. Advanced filter options also allow for selective data migration based on specific requirements.
Quick Steps to Transfer Bulk Emails Using Automated Solution
Download & launch automated tool.
Choose an EML file using select file(s) or Select folder(s).
Select EML files and click on “Next” button.
Select EML folders for selective backup and click on “Next” button.
Choose “PST” from saving options list shown in drop-down menu.
Select the desired “Destination” where you want to save converted data.
In the next step, click on “Convert” button.
Finally, conversion completed successfully with full data including attachments.
Prime Features of Automated Solution
Batch conversion of data is possible using this advanced utility.
You can save all resultant data into a destination of your choice.
Also, there are multiple advanced filter options available in the software for proper and effective management of data.
You can also convert EML to PDF, RTF, CSV, and 15+ other file formats and email clients.
With the help of this tool, you can upload EML files using dual modes i.e. select file(s) or select folder(s).
In trial version, you can download there first 25 EML files for free. For unlimited conversion, try a licensed version of software.
This tool is compatible with all major versions of Windows as well as Mac OS.
Key Takeaways
Manual methods for transferring bulk EML files to Outlook can be time-consuming and prone to data loss. To efficiently and accurately convert large volumes of emails, consider using a specialized conversion tool. These tools streamline the process, preserving email integrity and formatting while offering advanced features for selective data transfer. Consider any of these methods as per requirements and use cases.
