Summary: - Many users find it necessary to save Outlook emails as individual MSG files for backup, sharing, or organizational purposes. The process of exporting emails from Outlook can be unclear for those unfamiliar with the steps involved. This article will provide a guide on how to create MSG from Outlook, outlining a couple of straightforward methods to accomplish this task effectively.
Microsoft Outlook is a popular email client developed by Microsoft, widely used for personal and professional communication. It comes with many features in one, including email management, calendar organization, task management, and contact storage. Its possible functionalities are sending and receiving emails, scheduling meetings, and setting reminders for users. It is a very essential tool in daily productive life.
Why Export MSG from Outlook?
Exporting MSG from Outlook can be helpful in several situations:
Portability: Open emails in non-Outlook apps (e.g., Thunderbird, Gmail) or devices.
Backup: Save important emails and attachments from the risk of Outlook crashes/data loss.
Compliance: Store emails in a standardized format (MSG) for legal/audit requirements.
Share Easily: Send whole emails (with metadata) to collaborators who do not use Outlook.
Migrate Data: Move emails to cloud platforms (Office 365, Google Workspace) or other email clients.
Free Up Space: Archive old emails without deleting them from your Outlook mailbox.
Preserve Metadata: Preserve timestamps, sender info and attachments in a single file.
Now that we've explored the reasons why exporting MSG from Outlook is useful, let's dive into the practical steps to achieve this conversion.
#1. Manual Method to Export MSG from Outlook (Save As Option)
Open Microsoft Outlook on your computer or mobile and sign in to your account.
You will choose an email you would like to save as an MSG file - that could be a very important message, a receipt, or even any other email you want to keep.
Click on the File tab in the top menu bar to access the file options.
In the File menu, select the Save As command to initiate saving your email as an MSG file.
Select where you wish to save your MSG file-there could be your desktop, documents folder, or any other place that you can easily locate.
In Save as Type field, select Outlook Message Format - Unicode (.msg)* to save your email in the correct format.
Finally click on the save button to download your email into MSG file now you will find the copy of the email is outside of your outlook.
#2. Export Outlook Emails as MSG using Drag and Drop Method
Start your Microsoft Outlook email client and navigate to the folder that contains the emails you want to export.
Select the specific emails you want to export by checking the boxes next to them, or press Ctrl+A to select all emails in the folder.
Once you've selected your emails, simply drag and drop them to your desktop or a specific folder on your computer - this is a quick and easy way to export your emails.
Finally, open the folder where you dropped the emails and you'll see that they've been exported as MSG files, which can be easily opened and viewed outside of Outlook.
Why Manual Solutions are Not Efficient?
While the manual methods to export MSG from Outlook, including the Save As option and the Drag and Drop method, are straightforward and easy to use, they do have some limitations. These methods can be time-consuming and tedious, especially when dealing with a large number of emails, as they require individual selection and export. More importantly, the Save As option only exports one email at a time and Drag and Drop cannot retain certain metadata and formatting of an email. In addition, these methods cannot export emails in bulk; instead, these operations can easily overwhelm any user who needs to export a huge volume of emails.
#3. Pro Solution to Bulk Export Outlook Emails as MSG with Integrity
Need to save Outlook emails as MSG files? Whether you run a small startup or a large corporation, having a secure and efficient method is essential. The BitRecover PST Converter Software provides just that, offering a professional and trustworthy solution for exporting Outlook emails to MSG format. You'll find no restrictions on the number of emails you can convert, and the process is seamless, even if you don't have Microsoft Outlook installed.
Why Experts’ Recommend Professional PST Converter?
Batch Processing: Transform many Outlook emails to MSG at once, avoiding tedious steps.
Metadata Integrity: Maintains all original email properties and folder hierarchies while converting.
Universal Export: Provides various saving options including conversion of PST to MBOX, PDF, EML, and HTML.
Fast & Safe: Provides quick and precise conversions without data loss.
Granular Filtering: Export targeted emails with sophisticated filters such as 'To,' 'From,' and 'Subject.'
User-Friendly Interface: Simple for everyone, including novice users, with special support if assistance is required.
Concluding Words
Exporting emails from Outlook as MSG files is important for backup, sharing, and compliance. Outlook provides "Save As" and drag-and-drop methods, which are inefficient in bulk exports and may lose metadata. A professional tool should be used instead for its features of batch processing, format variety, filtering, and user interface, which simplifies email management.
