Saving emails as MSG files is a great way to preserve emails with all attachments, metadata, and formatting. Whether you want to back up important messages or transfer them between accounts, knowing how to save email as MSG is essential. In this guide, we’ll cover manual methods, discuss their limitations, and show how a powerful tool can simplify the process.
Manual Method to Save Email as MSG
Most email clients, especially Microsoft Outlook, allow you to export email as MSG file manually. Here’s how:
Step-by-Step Instructions
Open your email client (e.g., Outlook).
Select the email you want to save.
Click File → Save As.
Choose the MSG format from the dropdown menu.
Select the destination folder on your computer.
Click Save.
Tips:
Always save emails in an organized folder structure to find them later easily.
Use a consistent naming convention for emails with attachments.
Warnings:
Manual saving works only one email at a time.
Some clients may not preserve all metadata (like CC/BCC fields).
Large mailboxes make this process tedious and error-prone.
Limitations of Manual Methods
While manual export works for a few emails, it becomes impractical if you need to:
Save multiple emails as MSG at once.
Convert mailbox to MSG files in bulk.
Preserve attachments and metadata without errors.
Filter emails by date, sender, or subject during export.
This is where an email to MSG converter tool becomes essential.
Convert Email to MSG Using a Tool
Manual methods have limitations, but a reliable Email to MSG converter like Email Backup Wizard by RecoveryTools solves these problems efficiently.
Email Backup Wizard — Tool Introduction
Email Backup Wizard is a professional tool that lets you save email as MSG quickly and reliably. Whether you need to convert a few emails or thousands, this software ensures full preservation of attachments, metadata, and folder structure. The free trial version allows testing the software before upgrading, making it beginner-friendly. With a simple interface, this tool is ideal for anyone who wants to export email as MSG file without hassle.
How to Use Email Backup Wizard to Save Email as MSG
Download and install Email Backup Wizard.
Add your email account (supports IMAP, POP3, and webmail).
Select the folders or mailbox you want to convert.
Choose MSG as the output format.
Apply filters if needed (date range, sender, subject).
Select the destination folder on your computer.
Click Backup / Export to start the process.
Verify the MSG files by opening a few after export.
Note: The free trial allows limited email export. For full export, upgrade to the paid version.
Also Read: How to Extract Email Addresses from Yahoo Mail?
Advantages of Using Email Backup Wizard
Bulk export: Save multiple emails as MSG at once.
Preserve metadata: Maintains headers, timestamps, attachments.
Folder structure retention: Keeps emails organized.
Filter options: Export only necessary emails.
Cross-platform support: Works with multiple email services.
Safe and reliable: Reduces human error in manual export.
Also read: Extract Email Addresses From Outlook 365
Tips for Saving Emails as MSG
Start with a small batch to ensure correct settings.
Use descriptive folder names and filenames for MSG files.
Keep backups before performing large-scale conversions.
Use filters to exclude unimportant or massive emails.
FAQs
Q1: How to save an email message in MSG format?
A: Use manual “Save As MSG” or a tool like Email Backup Wizard.
Q2: Can I batch convert emails to MSG?
A: Yes — a tool allows save all emails as MSG files at once.
Q3: Will attachments be preserved?
A: Yes, attachments are preserved in MSG files when using a proper tool.
Q4: What is the difference between MSG and EML?
A: MSG is Outlook-specific; EML is universal. MSG preserves more metadata.
Q5: Is there a free online email to MSG converter?
A: Limited options exist, but desktop tools are safer and more reliable.
Conclusion
Learning how to save email as MSG is valuable for backup, sharing, and archiving. Manual methods work for a few emails but are impractical for bulk operations. Tools like Email Backup Wizard simplify the process, allowing you to convert mailbox to MSG files, preserve metadata, and save multiple emails efficiently. Start with the free trial, test it, and make email management stress-fre
