Gmail to Zoho Mail Migration Made Easy: Here's How

Summary: Are you also a Gmail user and looking for a clutter-free, ad-free, and secure email service? If yes, then continue reading this write-up. Here, we will explore ways for Gmail to Zoho Mail Migration, including the use of the Aryson Gmail Backup Tool. You can effortlessly perform the migration process while keeping all your data intact and free from corruption. Just read the entire blog to get more clarity.

But a question arises that Why do we need to migrate Gmail to Zoho Mail? Let me answer it through the table provided below. 

Gmail vs Zoho Mail - Basic Reasons For the Migration Process

1. Gmail hampers your privacy by using your personal data for ads and marketing, whereas there are no ads or tracking on Zoho Mail, as it values privacy.

2. Built-in migration options are limited here in Gmail. On the other hand, Zoho Mail provides built-in migration tools.

3. It has less flexibility for business collaboration. Whereas it can collaborate smoothly with Zoho’s 45+ business apps.

4. Gmail has prices that are really high, with no other option available. On the contrary, Zoho Mail is budget-friendly and free for up to 5 users.

5. Gmail consists of ads, promotions, and multiple inbox tabs, which can be distracting for you.  Whereas Zoho Mail has a minimalistic as well as professional look without any distractions. 

Strategies to Migrate from Gmail to Zoho Mail Effortlessly

There are two different strategies to perform the migration process. The first one is the direct method. Whereas the other one is the manual method. You can pick any one of them. Given below are the migration methods: 

Direct Solution to Perform Gmail to Zoho Mail Migration

Aryson Gmail Backup Tool is the most efficient and reliable way for the migration process. You can effortlessly migrate your emails from Gmail to Zoho in a few seconds without any data loss or corruption. This software allows you to perform migration while keeping the directory structure intact. Moreover, users can save Gmail emails into different file formats such as EMLX, HTML, RTF, XPS, etc. Using this software, you will notice a positive change in your efficiency at work. Now, let’s explore how this software even works through the tutorial given below.

Step-by-Step Tutorial for Gmail to Zoho Mail Migration is as follows: 

1. Open the Aryson Gmail Backup Tool and sign in with your Gmail credentials.

2. Then, you can preview all your Gmail folders going to migrate to Zoho Mail. 

3. Now, mark the Migrate in Email Client radio button and select Zoho Mail.  

4. After that, pick the Zoho Mail option under the Select Email Format option and enter your Zoho Mail credentials. 

5. You can use some additional built-in features provided by the software, & Hit the Next Button. 

This way, you can Transfer Emails from Gmail to Zoho Mail effortlessly in no time. Although this method will serve you well, you can still proceed with the manual method. 

But the question is, when should you move on to the manual method? Let’s find the answer to it in the next section.  

When to proceed with the Manual Method?

However, the first method is highly efficient and reliable for Gmail to Zoho Mail Migration; it depends upon the preferences and needs of a user. So, let me introduce you to some situations when you should proceed to the manual method :

1. You have decent technical skills to perform the manual method.  

2. Time consumption of the method doesn’t bother you. 

3. Despite knowing, you are willing to resolve errors all by yourself. 

4. You don’t mind data loss or corruption during the migration process. 

In case any of these situations match yours, you can proceed with the manual method, explained below. 

Transfer Emails from Gmail to Zoho Mail Manually

When you manually import emails from Gmail to Zoho Mail Account, you must install MS Outlook on your existing PC. So, in case you don’t have it installed on your device, you can’t proceed with this method. The steps to manual migration are provided below. 

Steps for Gmail to Zoho Mail Migration Using Outlook

Here are the steps you should follow carefully to perform the migration process. 

Step 1: Enabling IMAP in your Gmail 

1. Firstly, configure your Gmail account.

2. Then, navigate to the Settings option. 

3. Select the See all settings option.

4. Now, click on the Forwarding and POP/IMAP tab.

5. There, under IMAP Access, select the Enable IMAP radio button.

6. Next, save changes.

(If your 2-factor authentication is enabled, from there generate an App Password under the Google Account > Security.)

Step 2: Add Gmail to Outlook

1. Open MS Outlook.

2. Go to File > Add Account.

3. Enter your Gmail email address and click Connect.

4. Enter your Gmail password or app password.

5. Once Outlook verifies, Gmail will be added.

Step 3: Add Zoho Mail to Outlook

1. In Outlook, again go to File > Add Account.

2. Enter your Zoho Mail email address.

3. Choose IMAP and enter the following:

• Incoming Server (IMAP): imap.zoho.com | Port: 993 | Encryption: SS

• Outgoing Server (SMTP): smtp.zoho.com | Port: 465 (or 587) | Encryption: SSL/TLS

4. Enter your Zoho credentials.

5. Finish setup. 

Step 4: Transfer Emails from Gmail to Zoho

1. In Outlook, you’ll now see two accounts (Gmail and Zoho) in the left panel.

2. Open your Gmail Inbox.

3. Select emails (or entire folders) you want to move.

4. Right-click → Move > Copy to Folder.

5. Select the destination folder in Zoho Mail.

6. Wait until synchronization is complete.

To proceed further in Gmail to Zoho Mail Migration, copy your file to your Zoho mailbox, which will take a few hours if you have a lot of data. 

After that, you will see a snapshot of your Gmail account, now synced with your Zoho mailbox.

Conclusion    

In the above blog, we explored two different methods for Gmail to Zoho Mail Migration. You can use the Aryson Gmail Backup Tool if you have a bunch of emails, as it will save you time and effort. Whereas, you can proceed with the manual method if you have a bunch of data to migrate. Just pick the solution that goes best with your situation and needs. Now, you can explore the FAQs section provided below for better clarity. 

FAQs:

Q-1: How long does the migration process take?

Ans- It will take just a few seconds for the Email Migration from Gmail to Zoho Account if you use the Aryson Gmail Backup Tool. I will eventually increase your efficiency at work. 

Q-2: Can I still access my Gmail account after migrating to Zoho Mail?

Ans- Yes, you can access your Gmail account even after the Gmail to Zoho Mail migration. It is still advised to keep a backup of your Gmail account.