Why Focus on Safety KPIs Now?
KPIs serve as early indicators of potential safety risks. They help identify gaps before they turn into incidents. Data-driven industries now expect teams to track performance through KPIs. It’s not just smart, it’s standard.
Companies that use real-time safety KPIs have reported:
Fewer delays in hazard response
Faster compliance checks
Clearer accountability within teams
What Are Health and Safety KPIs?
Health and Safety KPIs are measurable values used to track how well an organization is performing in terms of workplace safety. They help monitor the effectiveness of safety initiatives and highlight areas that need improvement.
Real-World Examples:
Incident Rate: Measures the frequency of accidents or injuries within a given timeframe.
Lost Time Injury Frequency Rate (LTIFR): Tracks the number of injuries that result in lost workdays.
Safety Training Completion: Tracks employee participation in mandatory safety training sessions.
Near Misses Reported: Tracks the number of near misses reported in the workplace.
KPIs help prevent incidents before they occur. They also allow companies to set clear goals, track progress, and improve safety over time.
Types of Health and Safety KPIs You Should Monitor
When it comes to tracking health and safety performance, you need to focus on both leading indicators and lagging indicators.
Leading Indicators:
Training Attendance: Tracks how many employees have completed mandatory safety training.
Safety Meeting Frequency: Measures how often safety meetings are held within the organization.
Hazard Observations: Measures how often employees report or observe workplace hazards.
Lagging Indicators:
Incident Count: The total number of accidents or injuries reported.
Lost-Time Injuries: The number of work-related injuries that result in lost time.
Severity Rate: Measures the severity of incidents based on injury duration or impact.
Balancing both types of indicators is key to achieving a holistic view of workplace safety. Leading indicators can predict future risks, while lagging indicators provide insights into past performance and safety effectiveness.
kpi come si calcola (Calculator): How to Calculate KPIs Correctly
To get accurate insights from your safety KPIs, it’s important to know exactly how they are calculated. Below are key formulas used to measure common health and safety indicators, helping you track progress with real, reliable numbers.
1. TRIR (Total Recordable Incident Rate)
TRIR is a standard safety KPI used to measure the number of recordable workplace injuries per 100 full-time employees over a one-year period.
It’s a way to normalize incident data across companies of different sizes, making comparisons fair and meaningful.
TRIR Formula:
TRIR = (Total Recordable Incidents × 200,000 / Total Hours Worked)
200,000 is a standard benchmark representing the number of hours 100 full-time employees work in a year (based on 40 hours/week × 50 weeks/year × 100 workers).
Total Recordable Incidents include OSHA-defined cases: lost workdays, restricted work, medical treatment beyond first aid, etc.
Total Hours Worked is the actual number of hours worked by all employees in a year.
Calculate your Total Recordable Incident Rate (TRIR) below to evaluate workplace safety and track incident trends effectively.
2. LTIFR (Lost Time Injury Frequency Rate)
LTIFR measures how often workplace injuries result in lost time, based on hours worked. It’s a key safety KPI used across industries to evaluate safety performance and identify risks.
LTIFR Formula:
LTIFR = (Number of Lost Time Injuries × 1,000,000 / Total Hours Worked)
Lost Time Injuries = Number of work-related injuries that caused an employee to miss at least one full workday.
1,000,000 = Standardized figure to reflect rate per one million hours worked.
Total Hours Worked = Total hours worked by all employees in the reporting period.
Calculate your Lost Time Injury Frequency Rate (LTIFR) below to assess safety performance and reduce workplace risks.
How These Figures Help Assess Risk Exposure and Performance:
TRIR and LTIFR give a clear view of overall safety performance. They help spot trends and highlight areas that need improvement.
For accurate KPI calculations, you need reliable data from incident reports, work hours, and injury logs.The reliability of your KPIs depends entirely on the accuracy of the underlying data.
To ensure your safety metrics reflect real conditions in the workplace, start with stronger reporting. Read our full blog — Incident Reporting Best Practices: Your Ultimate Guide , to learn how to improve data accuracy and build a reliable foundation for tracking safety performance.
KPI Dashboard: Real-Time Monitoring Made Easy
A KPI Dashboard is a real-time visual tool that helps safety managers track and analyze key metrics at a glance. Monitoring KPIs (Monitoraggio KPI) is easier with a live dashboard. You get an instant view of how safety efforts are performing.
Benefits of a KPI Dashboard for Safety Managers:
Real-time monitoring: See updates as they happen, ensuring that no safety issue goes unnoticed.
Alerts and Notifications: Receive automatic alerts when metrics fall outside of desired thresholds, enabling quick corrective actions.
Trend Analysis: Visualize performance over time, helping identify patterns in incidents and safety training effectiveness.
SpeakUp4Safety lets you customize dashboards to track incidents, audits, and safety KPIs like near misses and injury rates. Learn more in our blog on Integrating Safety Management Dashboard into the Workplace
How to Build an Effective KPI Report
A KPI report isn’t just a bunch of charts. It should help answer:
Which areas of safety performance have improved recently?
What’s getting worse?
Which safety issues require immediate action based on current data?
A strong KPI Report is essential for communicating safety performance to both internal teams and external stakeholders. The report should be clear, concise, and actionable.
Essential Components of a Strong KPI Report:
Clear Visuals: Use graphs, charts, and tables to make data easy to interpret.
Customization for Stakeholders: Tailor the report based on the audience. EHS officers might need detailed data, while executives may prefer a high-level overview.
Trends and Benchmarks: Track monthly or quarterly changes, compare performance with goals.
Report Frequency: Tailor cadence, daily for high-risk areas, weekly for general oversight, monthly for leadership review.
Audience-Specific Layouts: EHS officers may need detailed logs; executives may only need snapshot summaries.
One of the key benefits of using SpeakUp4Safety is its customizable reporting tools. Generate reports that match your needs. Share the right safety data with the right people, at the right time.
Learn more : https://speakup4safetyapp.com/blog/health-and-safety-kpis-calculate-and-create-kpi-reports/
