Microsoft Outlook is the most commonly used email client for personal as well as professional interaction. It saves emails in proprietary formats like PST and OST, and sometimes users need to export their emails into CSV format. Exporting Outlook emails to a CSV format helps in forming backups, analyzing data in Excel, and migrating email metadata to different platforms. For all the users who are willing to know the solution for how to export Outlook emails to CSV, in this article, we are going to give a brief overview through which users can easily learn how to export Outlook emails to CSV format by using different methods and tools.
Reasons for exporting Outlook email to CSV
1. It helps the users in exporting emails to CSV file format.
2. It allows users to create a backup for their email information, such as sender, subject, and date.
3. This file can be opened in Excel and in Google Sheets.
4. By exporting the old email data, you can reduce Outlook OST and PST file size.
5. It uses the data that is exported in order to generate the reports and summaries for the business insights.
How to Export All Outlook Emails to CSV Manually?
If you want to convert Outlook emails to CSV manually. Then you can follow the step-by-step instructions as we have stated below.
Step 1: Open Microsoft Outlook.
Step 2: Tap on file option, then click on open and export, and select import/export.
Step 3: Select “Export to a file” in wizard, and click Next.
Step 4: Select Comma separated values format in file type, then click next.
Step 5: Select folder for exporting, and click OK.
Step 6: Click Browse to select the location to save file, enter file name, and click OK.
Step 7: Click on map custom fields. Check essential details, like subject, form, to receive, and sent, and then click OK.
Step 8: Click on finish.
Limitations of the Manual Method
No export of the attachments.
It is limited to the basic email data.
There is no export of the bulk folders, only one folder at a time.
It has formatting issues in CSV.
Time-consuming process.
How to Export All Outlook Mailbox Data to CSV Using Automated Method?
As manually you may need to pass from several limitations and not reliable for batch Outlook mailbox data. So, we recommend you to opt for the RecoveryTools PST File Converter as it can easily handle batch Outlook files and also support 35+ Saving options including CSV files.
Step 1: Click on Download button to freely Download Automated Software.
Step 2: Press on Convert configured Outlook mailbox data.
Step 3: Now select a folder in which you want to save your file.
Step 4: Then, in the option of selecting saving, select CSV, and then select a destination path.
Step 5: Your conversion process is completed; at last, click OK.
Features of the Automated Tool
1. This software can also convert PST to PDF, MBOX, MSG, EML, HTML, CSV, OLM etc.
2. It helps in importing PST files into Office 365, Gmail, IMAP, and Outlook.
4. Migrate Outlook Emails from Default Storage Location or Add Data Files Manually.
5. With this wizard, you can also take advantage of filter options such as date range, from, to, subject, exclude folder, organizer, root folder, exclude empty folders, and many more.
Frequently Asked Questions
Q1. How to Export Entire Content of Emails to a CSV File?
A1. You cannot export the entire content of emails to a CSV file because the manual method only exports the basic things: the Subject, From, To, and Date. CSV does not include the email body and attachments.
Q2. Is this Method Available in Outlook Web Also?
A2. The option of CSV export is available only in the desktop version.
Q3. Can we Filter Emails by Date or Sender Before Exporting?
A3. Yes, you can use Outlook’s search or filter options to copy the wanted email to a new folder, then just export the folder.
Conclusion
Export Outlook emails to CSV. This exporting will help in backing up, organizing, and analyzing the users' email data outside of Outlook. For exporting Outlook emails to CSV, we have two different methods, both of which are helpful at the same time, and both methods have their limitations as well as advantages. The manual method uses Outlook’s built-in feature of Import/Export, which is simple and useful in taking out the key fields like sender, subject, and date. In the automated method, there is a need for you to use a reliable automated tool, which is mentioned above; this method will help users convert emails directly to CSV and will provide a reliable solution to the users. At last, it is suggested that the user should choose the method according to their problem, whether the problem is minor or major.
