Many organization’s are choosing to move from Google Workspace to Microsoft 365 for better integration with Microsoft’s suite of productivity tools, enhanced security, and enterprise-grade collaboration features. However, the email migration process can be challenging if not handled with the right approach and tools.
In this blog, we’ll walk you through everything you need to know to migrate email from Google Workspace to Microsoft 365 seamlessly, and how tools like Shoviv Software can simplify the process.
Why Migrate from Google Workspace to Microsoft 365?
Here are the reasons why businesses choose to switch:
Microsoft 365 seamlessly integrates with Outlook, Teams, OneDrive, and other Microsoft 365 apps.
Its built-in tools help the user with data protection, threat prevention, and compliance management.
It has a familiar interface with widely used apps like Outlook and Office that increase efficiency.
Pre-Migration Checklist
Before starting the migration process, it’s crucial to prepare your environment:
Audit Your Google Workspace Data: Identify how many mailboxes you need to migrate and the size of each.
Verify Domain Ownership in Microsoft 365: Add and verify your domain in Microsoft 365 Admin Center.
Assign Licenses: Ensure each user has a valid Microsoft 365 license.
Create Mailboxes: Create user accounts in Microsoft 365 for every Gmail account.
Choose a Migration Method or Tool: Google and Microsoft offer manual methods, but third-party tools offer faster and more reliable options.
Methods to Migrate Email from Google Workspace to Microsoft 365
1. Manual Method
First, access the Office 365 Admin Centre, go to the Show All section, and select Exchange.
Next, click on Migration and proceed by selecting Add Migration Batch.
Provide a name for the migration batch, choose Migration to Exchange Online, and click the Next button.
A new page will appear. Pick the Google Workspace migration and press Next.
Now, Prerequisites for Google Workspace migration page will open.
On this screen, two options will appear: manual or automatic. Choose the automatic option, then click Start.
After that, sign in to your G Suite super administrator account.
Now, verify the APIs and download the JSON file to your computer, then use the provided link to input the client ID and GWS Scope.
Click the link that leads to the Google Workspace Admin Console.
Then, select the Add New button and enter the ID and scope.
Return to the Exchange Admin Center (EAC), press the Next button, and click the Create option.
Afterwards, tick the Create a new migration endpoint checkbox, then click Next.
Assign a name in the Migration Endpoint Name field and tap on the Next option.
Now, input the email address and press Next to proceed.
Following that, add the users. You may also bulk import multiple mailboxes using a CSV file, then select Next.
On the Configuration screen, choose the destination domain, select the items you wish to migrate, and then click the Next button.
Finally, include the users to monitor the migration report. Then, enable Automatically Start the Batch and Automatically Complete the Migration Batch, and press the Save button.
2. Automated solution to migrate Google Workspace to Microsoft 365
If the manual approach seems tough to follow and you are looking for a fast, accurate, and complete migration, Shoviv Google Workspace to Microsoft 365 Migration Tool is one of the most trusted solutions.
Key Features of Shoviv Software:
The tool migrates emails, contacts, calendars, and attachments.
It supports bulk migration of multiple mailboxes.
This software preserves folder structure and meta-properties.
It offers filtering options for selective migration.
Incremental migration to avoid duplicates.
The tool supports scheduled and concurrent migration jobs.
Shoviv Software ensures a secure and efficient way to migrate email from Google Workspace to Microsoft 365.
Pros:
It offers complete mailbox migration, including email, calendar, and contacts.
The tool can migrate multiple mailboxes in one go.
It has an easy-to-use GUI that helps newbies.
After completing the task, a detailed migration report is provided to users.
A Free trial is available to check the tools' capability before buying their license.
Post-Migration Tasks
After completing the migration, you can check these points:
Update DNS records (MX, SPF, DKIM) to point to Microsoft 365
Decommission old Google Workspace services
Educate users on the new environment
Check mail flow and make sure everything is working smoothly
Final Thoughts
The decision to migrate email from Google Workspace to Microsoft 365 can be a game-changer for your organization's productivity and collaboration. Users can choose the manual method or go with a third-party tool like Shoviv Software.
If you're looking for a hassle-free, professional-grade migration tool, consider the Shoviv G Suite to Office 365 Migration Tool. Its robust features and user-friendly interface make it an excellent choice for small and large-scale migrations.
Frequently Asked Questions (FAQs)
Q1. Does the folder structure remain intact during the migration?
A. Yes, if you use professional tools called Shoviv G Suite to Office 365 Migration Software.
Q2. Can I migrate only specific data (like the last 6 months' emails)?
A. Yes, Shoviv provides filtering options based on date, folder, and item type.
Q3. Is the migration process secure?
A. Absolutely. Shoviv ensures data is encrypted during migration and complies with enterprise-grade security protocols.
