Having multiple Outlook PST files can be a hassle to manage on the side for people and businesses, as there is always a question that how to merge two PST files into one. Whether it is archiving the data files or merging large files, a good PST merge tool is essential. Although the manual way to merge PST files via Outlook is the most popular choice in this segment, it is not the only solution for everyone. If you are seeking more ways to merge PST data files easily and effectively, this is the right place for you.
In this blog, we will look that how we can combine multiple Outlook PST files into one and various ways to merge PST files. Let’s first start with the basic introduction on what is PST files and why a user need to merge PST files.
What are PST Files?
A PST (personal storage table) files is a Microsoft Outlook file format which used globally to store copies of emails, calendar, events, etc. You can say it is like a personal data container that allows users to store and access their data files independently and without internet connectivity. These files have .pst extension.
Why Does a User Need to Merge Two PST Files Into One?
Combining PST files helps in consolidating and organising the data in a streamlined and clean manner. Which is later easily understandable and accessible for the user.
Merging and then handling fewer combined files is much easier and more convenient for the user, especially when a user has large data files.
Merging helps in backing up and recovering the large PST files easily.
While migrating PST files, it is safer and easier to transfer a single PST file other than multiple PST files.
How do I Combine Multiple Outlook PST Files Into One Manually?
There are various ways to merge PST files into one, but we will first look at how to merge two PST files into one using Microsoft Outlook:
Step 1- Create a blank PST file:
Open Outlook, go to File> Account Settings> Account Settings.
Now, click on the data files option and add & create a blank PST file to merge PST files there.
Step 2- Importing files into new PST files:
Now, go to File> Open & Export> Import/Export.
Select the Import from another program or file option, click Next, and choose Outlook data file.
Browse your desired PST file you want to merge. Select your desired filters and move ahead.
Now, browse the destination where you want to save the PST file and click on Next to complete the process.
Why a User Should Not Merge Two PST Files Into One Manually?
Merging multiple Outlook data files one by one manually take a lot of manual time and effort. It makes the process lengthy and hectic especially when dealing with multiple files.
There is a risk of data loss and corruption due to its online processing.
It provides no automations or any advanced filters to merge PSDT files in an organized manner like a professional.
It does not merge files in export and has size limitations, which binds the user at one point.
Alternative Suggested: BitRecover PST Merge Wizard
If what you're looking for is more than the bare minimum of Outlook manual method, BitRecover PST Merge Tool is the solution. A powerful Windows tool, meant to offer greater control, more merging modes, and trouble-free operation, without sacrificing data integrity.
How to Use BitRecover PST Merge Wizard in 6 Easy Steps?
Combining PST files using BitRecover is very simple. Follow these 6 easy steps:
Download & Install:
Install BitRecover PST Merge Wizard on your Windows computer.
Add PST Files:
Utilize "Select Files" or "Select Folder" to import PSTs. ANSI and Unicode formats are supported.
Choose Merge Option:
Merge (merge all folders)
Join (distinguishable folders in a single PST)
Merge only contacts or emails.
Set Advanced Filters:
Remove duplicates, delete Junk or Deleted Items, and apply folder/date filters if necessary.
Select Output Location:
Select where the new combined PST is stored.
Merge:
Click "Next" and let the software do the rest.
Different from Stellar PST Merge, BitRecover does not need Outlook to be installed and gives you full control over what and how you merge.
Outstanding Features:
Standalone utility, requires no third-party software to merge PST files.
It is an offline expert software with 100% data security, as the data is not uploaded to the server online.
It provides useful features like the “remove duplicates” option to remove repeated files and the “recovery mode” option to merge corrupted PST files.
It offers advanced filters in which you will see filters like from, to, subject, date range, etc, to make your data organized.
This automated tool gives a dual-merging option and an option to choose the desired destination path.
It has an easy-to-use interface and is convenient for the user to understand and use the software.
Final Verdict: Smarter Choice Over Stellar PST Merge:
If you are set on handling your Outlook data files in the manner you want without limitations, BitRecover PST Merge Wizard is a miracle tool. It beats Stellar PST Merge in every other category except one — functionality, performance, flexibility, and cost. It is the most secure and safest software and has a user-friendly interface, so anyone non-technical can use the tool without any inconvenience.
Important Takeaways:
No installation of Outlook required.
Merge, join, or selectively merge PST data.
Remove duplicates and preserve structure.
Large files and legacy formats are supported.
Priced low and loaded with features.
