Best BOM Management Software in 2025: Features, Reviews & Pricing

In 2025, managing complex product builds—whether hardware assemblies, electronic devices, or AV systems—demands intelligent, agile solutions. Gone are the days of unreliable spreadsheets and static documents. This is where BOM Management Software comes in: a modern, cloud-based platform that centralizes all your Bills of Materials (BOMs), enabling seamless collaboration, version control, and automation.

With key advancements like AI BOM, BOM Assistant, and sophisticated visualization tools, engineering teams can now generate precise AV BOMs, optimize sourcing, and eliminate costly errors. In this article, we present the Best BOM Management Software options for 2025, starting with the market-leading XTEN‑AV, and dive deep into features, pricing models, user experiences, and ROI for various industries.

XTEN‑AV – The Leading AI-Driven AV BOM Tool

As the industry’s most advanced Bill Of Materials Management Software for AV and tech integrators, XTEN‑AV tops this list with its combination of AI-powered features, intuitive UI, and robust collaboration capabilities.

Key Features

• AI BOM / AI Bill Of Material: Automatically generates a complete BOM from room layouts, diagrams, or functional requirements using its XAVIA AI agent

• BOM Assistant: Provides real-time error checks, compatibility suggestions, and improved procurement accuracy .

• X-DRAW: Built-in drawing tool for creating schematics linked directly to BOM items .

• Proposal & Project Management (x.doc): Integrated proposal builder and work-tracking features .

• Real-Time Collaboration & Approvals: Multiple team support with role-based access and workflow tools

• Mobile Field Access: On-site technicians access live drawings and component lists via mobile apps

User Reviews & Recognition

• Capterra rating: 4.7/5, praised for value and full-featured AV toolset

• Recognized as 2024’s Best Value tool .

• Users highlight its all-in-one design, CAD replacement, and proposal capabilities

Pricing Overview

• Basic: $44.25/user/month (annual)

• Business: $49.50/user/month

• Enterprise: $79/user/month

• Add-on Project Management Module available at $1,125 per user/year

• Offers a 30-day trial with no credit card required

Why XTEN‑AV Leads in 2025

Combining powerful AI BOM features, rich visual tools, and real-world integration with proposals and project management, XTEN‑AV stands as the Best BOM Management Software for AV integrators and those managing intelligent systems with structural BOM complexity.

Other Standout BOM Platforms in 2025

While XTEN‑AV excels in AV and integrated tech environments, various sectors—electronics, manufacturing, PLM, SMB—benefit from tailored solutions:

OpenBOM

• Focus: Cloud-native, CAD/PDM/PLM/ERP integration.

• Strong Features: Real-time collaboration, multi-level BOM creation, modular automation

• Best For: Mechanical and electronic engineering teams needing adaptable, shared BOM systems.

Oracle Fusion Cloud PLM

• Focus: Enterprise-level BOM management integrated with Oracle’s ERP and supply chain suites .

• Strengths: Version control, compliance tools, global scalability.

• Best For: Large-scale manufacturing environments.

MRPeasy

• Focus: Affordable BOM and MRP solution for small manufacturers

• Features: BOM creation, change tracking, cost control.

• Value: 4.5/5 on Capterra for usability and affordability

Arena PLM

• Focus: Cloud-based PLM with integrated BOM functions .

• Best For: Companies needing regulatory compliance and product development lifecycle tracking.

Katana MRP, Fishbowl, PDXpert, QuickBooks Enterprise, etc.

• Each offering multi-level BOMs, inventory sync, and manufacturing controls, rated across platforms like Capterra and Software Advice.

Comparing the Top Solutions

➖ Legends: ✅ Full support; ⚠️ Partial; ✖️ No support

Core Features to Seek in the Best BOM Software

1. AI BOM Generation: Auto-create accurate, multi-level BOMs quickly.

2. Real-time Collaboration: Cloud access, role control, change tracking.

3. Integrated Design Tools: Support for diagrams and CAD linkages.

4. Vendor & Cost Insights: Live pricing, supply chain data.

5. Proposal Builder: Turn BOMs into professional quotes.

6. Project & Field Management: Especially for AV and tech integrators.

7. Version Control & Revision History: Essential in compliance-heavy industries.

8. Mobile Field Access: Particularly important for on-site teams.

9. Template Reuse: Accelerate recurring projects.

10. Security & Compliance: Encrypted data, SOC 2, GDPR readiness, etc.

Pricing Strategies (2025 Trends)

• Subscription Models: Per-user/per-month is common (e.g., XTEN‑AV’s $44–79).

• Tiered Plans: Entry-level for small teams; advanced features for enterprises.

• Add-ons: Access extra modules—project management, API, inventory.

• Enterprise Licensing: Customized pricing for global operations with support.

• Free Trials: Importers can test before committing (XTEN‑AV offers 30 days).

Always verify whether pricing is annual vs. monthly, included features, and discount options.

Real-World User Perspectives

XTEN‑AV Insights

• Users say “X-DRAW alone is worth the price”

• Conversion boosted: “Land accounts due to impressive proposals”

• Some note minor limitations (offline access, cable labeling tweaks)

MRPeasy Highlights

• Acclaimed for easy BOM change management and part tracking .

• Recognized for value and small-business suitability .

Buyer’s Considerations for 2025

• Scalability: Choose software that grows with your team and product mix.

• Integration: Must connect with ERP, PLM, CAD, CRM tools.

• Usability: Prioritize user-friendly platforms to ensure adoption.

• Support & Training: Value onboarding, live help, and documentation.

• Customization: Ability to tailor templates, fields, roles, and reports.

• Mobile Use: Critical for service teams and on-site managers.

• Data Security: Look for encryption, compliance certifications.

• ROI Potential: Factor in faster turnarounds, fewer errors, better proposals.

Conclusion

In 2025, BOM Management Software is far more than part lists—it's an intelligent, collaborative backbone that supports product development, sourcing, budgeting, and execution. Among all providers, XTEN‑AV stands out with its market-leading AI-powered AV BOM creation, visualization tools, and project integration, making it the Best BOM Management Software for AV and hybrid systems. Other powerful options like OpenBOM, Oracle, MRPeasy, and Arena deliver firm-specific strengths in manufacturing, enterprise, and engineering environments.

Choose any of these wisely, and you transform your workflows, cut costs, reduce errors, and present professional proposals. Welcome to the future of intelligent BOM workflows.

Read more: https://meta.mactan.com.br/read-blog/64461