In today’s connected world, audio visual professionals, IT teams, and data center managers are often working across different locations. Whether you are planning an AV system for a smart building, designing a server room, or setting up a data center, collaboration is key to getting the job done right. That is where cloud-based rack diagram software comes in. These tools allow teams to plan, design, and manage rack layouts together in real time, no matter where they are located. In this blog, we will look at the best cloud-based rack diagram software options and how they can make remote collaboration easier and more effective.
Why Choose Cloud-Based Rack Diagram Software
Traditional rack design tools often require installation on a local computer and do not offer easy sharing or collaboration features. Cloud-based rack diagram software solves this problem by making your designs accessible from anywhere. With just an internet connection, team members can view, edit, and comment on rack layouts in real time. This improves communication, reduces errors, and speeds up the design and installation process.
Cloud-based solutions also ensure that everyone is working from the latest version of the design, eliminating confusion caused by outdated files or conflicting diagrams.
Top Cloud-Based Rack Diagram Software for Collaboration
Here are some of the best options for cloud-based rack diagram software that are designed with remote teamwork in mind.
1. XTEN-AV
XTEN-AV is a popular choice for AV professionals who want powerful cloud-based design tools. It offers drag-and-drop functionality, libraries of AV equipment, and the ability to create detailed rack layouts. What sets it apart is its strong focus on collaboration. Team members can work on the same project simultaneously, leave comments, and track changes. XTEN-AV integrates with other project management tools, making it easy to stay organized.
The cloud platform ensures that your rack diagrams are always up to date and accessible from any device, which is a big plus for teams working remotely.
2. D-Tools Cloud
D-Tools is well known in the AV and systems integration industry. D-Tools Cloud brings their powerful design and documentation features to a cloud platform. The software includes templates for creating detailed rack diagrams, complete with equipment specs and cable management plans.
With D-Tools Cloud, team members can collaborate on projects in real time. The platform includes version control, so you can see who made changes and when. It also integrates with proposals and budgeting tools, helping to align the design with business goals.
3. Visio Online with Office 365
Microsoft Visio is a classic tool for creating diagrams of all types, including rack layouts. Visio Online, part of Office 365, brings these capabilities to the cloud. While it may not have AV or IT equipment libraries built in, it offers flexibility and integration with other Microsoft tools.
With Visio Online, teams can co-author diagrams, share links to live documents, and comment directly on designs. For organizations already using Office 365, this is a convenient option that works within their existing ecosystem.
4. netTerrain
netTerrain is a data center infrastructure management platform that offers cloud-based rack diagram software as part of its suite. It is designed for large, complex environments such as data centers and telecom facilities. netTerrain allows teams to collaborate on rack designs while also tracking power usage, cooling, and network connections.
Its cloud platform provides access to up-to-date diagrams and asset data from anywhere. netTerrain also supports role-based permissions, so you can control who can view or edit diagrams.
5. Lucidchart
Lucidchart is a general-purpose diagramming tool that is entirely cloud based. While it is not dedicated to AV or IT design, it offers templates and shapes for creating rack diagrams. Lucidchart excels at collaboration, with real-time co-editing, comments, and easy sharing.
Its simple interface makes it easy for teams to work together, even if not everyone is a technical expert. Lucidchart also integrates with platforms like Slack, Google Drive, and Confluence, helping teams stay connected.
Key Features to Look for in Cloud-Based Rack Diagram Software
When choosing cloud-based rack diagram software for remote collaboration, consider these important features:
Real-time collaboration. The software should allow multiple users to edit diagrams simultaneously and see updates as they happen.
Equipment libraries. Look for software that includes libraries of common AV, IT, or data center equipment to speed up the design process.
Version control. Good cloud software keeps track of changes and allows you to revert to earlier versions if needed.
Comments and annotations. Team members should be able to leave notes and feedback directly on the diagram.
Access control. It should be easy to set permissions so that the right people can view or edit the project.
Integration with other tools. Integration with project management, proposal, or documentation platforms can improve workflow.
Benefits of Using Cloud-Based Rack Diagram Software
There are several advantages to adopting a cloud solution for rack diagramming:
Accessibility. Team members can work from anywhere, using any device with internet access.
Always up to date. Everyone works from the same version of the diagram, reducing errors and confusion.
Faster communication. Real-time collaboration tools keep projects moving forward without delays.
Easier handoff. When working with contractors or clients, you can easily share live diagrams instead of static files.
Scalability. Cloud solutions can grow with your needs, whether you are designing a single rack or a large data center.
Conclusion
In an era where remote work and distributed teams are the norm, cloud-based rack diagram software has become essential for efficient collaboration. Whether you are designing AV systems, server rooms, or data centers, these tools make it easy to plan, share, and manage your projects. By choosing the right software, you can ensure that your team stays aligned, your designs stay organized, and your installations are completed smoothly. Embrace cloud-based rack diagram software and take your hardware planning to the next level.
